Session 2021 January 9
Meeting of Saturday Jan 9, 2021
In Attendance were:
- Chairman Eliot Obi Tabot, MD
- Mike Tubuo Ngong
- Pastor Veronica Ayukegba Akwe
- Mathias Waindim
- Charles Kome, PhD
- Joan Tabot Ebini
- Ferdinand Akombi
- Julius Abia, PhD
- Christie Egbe Ayuk
- Bernedette Akwa – Streil – Deutschland
- Raphael Ebot – UK
- Mavys Endale – Canada
- Rev. Michael Ambe Neba Tangier
- Princess Mary Assumpta
- Constance Eneme Ebong, MD
Excused Absences: none
11am – 11.10am – Meet and Greet | 11.15 – School Anthem
Prayer: Rev. Ambe Neba with Minute of silence
Prayed for Grace to be forgiving, for tolerance and wisdom reflected in our mission
Announcements:
Members agreed to move the frequency of Meetings to every 3 weeks
Chairman Dr. Obi Tabot thanked all for committing to be present
Hope to take the enthusiasm forward to a better 2021
Encouraged all to read our Mission / Vision / Statement
Registration with $100 allows members to register up to 2 names for Bereavement Benefits for $100 each
All members must join a Committee
All members should be engaged
All members are underwriters of this administration
This is our unified Vision / Mission / Team
POWERPOINT PRESENTATION OF 2020 ANNUAL REPORT
COMMITTEE REPORTS
A. FINANCE COMMITTEE:
Julius Abia, PhD presented the report
Rev. Ambe Neba
Mme Christie Egbe Ayuk
The committee held a meeting on Dec 17, 2020
Disbursed USD 3,289.00
( Three Thousand Two Hundred and Eighty-Nine Dollars)
CFA 1,718,283
( One Million Seven Hundred and Eighteen Thousand Two Hundred and Eighty-three FCFA) to Cameroon
a. The current Balance is USD 242.00
(Two Hundred and Forty-two Dollars)
b. Samuel Watue Fongang, PhD pledged USD 300.00 (three Hundred dollars)
At the time of this transcription, he already sent USD100.00 (One Hundred Dollars) KUDOS!!!!
c. Project Executors should file a report on how the amount of USD 4,500.00
(Four Thousand Five Hundred Dollars)
was spent Refurbishing the Alumni Office – Ferdinand Akombi
d. There should be 2 types of Finance reports:
- Revenue report
- Disbursement report
Finance Committee was still waiting on Alumni Fund Registration with the State of Pennsylvania to open a Bank Account because of need for the Article of Incorporation.
At the time of transcribing these minutes, the document has been received by the Finance Committee and posted on the Alumni Fund What’s App Forum – KUDOS!!!
Finance Committee should differentiate between the different Revenue Streams like
-Registration
-Projects
-Benefits
The Chairman lauded the Finance Committee report
B. PROJECTS COMMITTEE – no report
Members are encouraged to bring projects that can benefit our mission and vision
-spread the information to recruit
C. WEBSITE COMMITTEE
Rev. Neba reports:
Website should go live between 1/20/2021 – 1/26/2021
The Domain has been acquired
Website underwriters needed: the skeleton is there
Need to upload materials, pictures, videos, minutes
Needs volunteers as Content Writers
-Send your names to
Rev Neba
a. Mike tubuo Ngong
b. Mary Asuabo
c. Secretary
d. Chairman
All editing must be completed before posting
D. MEMBERSHIP COMMITTEE: all members participate in the membership drive
MAGGSOSA USA has been revived with a Telegram Platform
Rev. Vera Akwe gave the closing prayer 🙏🏾
Next meeting Saturday Feb 6, 2021 @ 11am
P/S MEETING OF DEC 12, 2020
Members are encouraged to read the minutes when posted on the Whats App Forum.
Minutes are also available on the website: www.maggsosaalumnifund.org web
Meetings are for brainstorming and taking Resolutions.
BEREAVEMENT BENEFIT DRAFT BY CHAIRMAN
-From registration payments are expected / completed within 30 days – John 7:24
-Certificate signed by Administrator and Secretary can be taken to the bank for funds
-Administrator should keep a copy of the Certificate
- A separate elected member should be responsible for the Bereavement Funds
ii. Every member should sign up with one of the committees.
The committees are where decisions are taken.
There is no floor member.
This will help streamline the meetings by assigning inconclusive items to the committees: - Website
- Finances
The spokesperson of the committees gives the reports / attributes of performance
We are all underwriters of this association.
Meetings are to draw conclusions.
RESOLUTION
The Finance Committee should set up a PayPal a link for Registration which should be up and functional as soon as possible.
- COMMITTEE REPORTS
A. PROJECTS COMMITTEE:
Rev. Ambe Neba, Ferdinand Akombie, Mike Tubuo, Julius Abia, Raphael Ebot
- Committee held a meeting on 12/10/2020
- Resolutions:
a. SOLAR: Money was disbursed to Cameroon
Ferdinand Akombi and Rev Ambe Neba liaise with Cameroon
The contractor should provide specification of project
A copy of which should be sent to Prof Tanyi to determine the quality of the project material
If necessary, plan to increase the amount of money to send to Cameroon
The project Committee in Cameroon should perform a reception of material before work is done.
b. Develop a formal strategy for projects - Identify the project
- Develop it
- Proposal
Rev. Ambe to propose a template to monitor projects
Template will be on the website
Minutes of Projects Committee posted on Website
The Committee plans to hold meetings regularly
B. FINANCIAL COMMITTEE:
Mme Christie Egbe and Julius Abia
Two monetary transfers were made to our alumni reps in Cameroon for the SOLAR PROJECT
-Mme Sarah Ayuk CFA 1,551,640
and CFA 156,643
-Raphael Ebot sent CFA 100,000
-Total Transferred CFA 1,808,283 – (One million, Eight Hundred and Eight Thousands, Two Hundred and Eighty Three Francs CFA
Finance Committee delegated to set up a Bank Account which will allow for ZELLE transfers
C. MEMBERSHIP COMMITTEE:
Everyone belongs to the membership committee
Bring along 10 members each
Members should complete registration by Jan 21st.